Installments · pending dues · GSTIN on every invoice

Gym billing software that tells you who owes you what, without opening the register.

Svich turns every membership into a payment schedule with dates on it. Record the cash or UPI as it comes in at the counter, and a numbered invoice with your GSTIN goes out on its own. What is still pending is a filter, not a calculation you do on a Sunday.

Book a free demo See what's on the invoice
  • Dues tracked to the date
  • Your GSTIN on every invoice
  • Import your Excel yourself
Invoice sent INV-0412 · ₹8,500 · paid in full

Cash, UPI, card and bank transfer each recorded as what they actually were, so the ledger matches the counter and your reports split by method. Amounts are held in paise, so nothing rounds on its way to the invoice.

Call +91 99082 93531 WhatsApp us — usually the fastest Book a demo — 30 minutes, screen-shared

What the register cannot tell you

Three questions a paper book will not answer.

  • “How much is outstanding across the whole gym right now?”

    One filter. Every membership carries a schedule of installments with due dates, and anything past its date is pending money you can see, count and chase — without adding up a column.

    Owe money a filter on the member list, not a calculation

  • “Did that member pay in cash or did it come by UPI?”

    Every payment is recorded with the method it arrived by — cash, card, UPI or bank transfer. Your reports split by method, so you can see how much of the month walked in as notes.

    4 methods each recorded as what it actually was

  • “A member wants a bill and you are writing one by hand.”

    Svich generates it: your logo, your address, your GSTIN, your own prefix and a running number, with the plan, the discount, what was paid and what is still due. It can send itself the moment a member is enrolled.

    INV-0001 your prefix, your series, numbered in order

Installments

A membership becomes a schedule of dates, automatically.

Sell a twelve-month plan payable quarterly and Svich lays out the four due dates for you, on calendar-month arithmetic so the 31st of January becomes the 28th of February rather than drifting a day every cycle. Pick the day of the month you collect on and every installment lands on it. Each item carries what is due, what has been paid against it and whether it is still pending — which is what makes chasing a list instead of a memory.

  • Monthly, quarterly or yearly installments off any plan length
  • Your own collection day, applied to every due date
  • Part payments recorded against the installment they belong to
  • The missed-payment reminder runs off these dates, 3 days after one passes

What you get

Everything between selling a plan and the money being in.

Plans, dues, receipts and the reminder that collects them. One ledger, in rupees, that matches what happened at the counter.

  • Memberships, PT packages and trial passes

    Monthly, quarterly and annual plans, personal-training packages and short passes, each with its own price, duration and rules. Import your old data and Svich offers to create the plans it finds in it, so your price list comes across with your members.

  • Installments with real due dates

    Split any membership into monthly, quarterly or yearly installments on the collection day you choose. Every item knows what is due, what has been paid and whether it is late.

  • Recorded the way the money came in

    Record the payment the way it actually came in. Freeze days, extensions and discounts are handled on the subscription rather than by editing numbers, so the ledger stays a record of what happened.

  • Invoices that send themselves

    Three templates, your logo, your business address, your GSTIN and your own numbering series. Turn on auto-send and the invoice goes the moment a member is enrolled. Every send is logged against that member's profile.

  • The reminder that chases the money

    Three days after an installment falls due, a WhatsApp message goes to that member. Not a statement at month end — a nudge while the amount is still small and they still remember agreeing to it.

  • Revenue you can see coming

    This month against last, six months of revenue behind you, what is outstanding, and the revenue attached to every membership expiring in the next 30 days. A bad number turns up while you can still do something about it.

Getting paid

Sending a bill is the easy part. These are the three screens that decide whether it gets paid.

Every overdue due becomes somebody's task

The reminder goes out three days after the date passes. If nothing comes back, Svich raises a collect follow-up on a named staff member with a status that has to close. Work is handed out owner-first and then shared with per-staff caps, so the chasing actually gets done instead of sitting on one person.

The month, while you can still change it

Collected this month against last, six months of revenue behind you, what is outstanding right now, and the revenue riding on every membership expiring in the next thirty days. A bad number turns up with three weeks left in it rather than in the closing report.

The members you keep will market you for free

Collections improve when members stay, and members stay when they can see the progress they have made. Anyone on a workout plan can export this from their portal and post it — heatmap, streak, personal best, and your gym's name along the bottom.

On the invoice

What actually prints on the document.

Set these once under invoice settings and every invoice carries them. This is the whole list — if something you need is not on it, better you know now than on the call.

FieldSet by youWhat it does
Template Classic · Modern · Minimal Three layouts. Pick the one that looks least like a software invoice and most like your gym.
Logo Your image Printed at the top of the document and in the email that carries it.
Business address Free text Your registered address, exactly as you want it to appear.
Tax ID Your GSTIN Prints on the invoice as the tax identity of the business issuing it. Svich stores and prints the number; it does not compute a tax split from it.
Numbering Prefix + running number Your own prefix and a series that increments. Invoice numbers come out in order, which is what your accountant is going to ask for.
Line items The plan The membership being paid for, with its billing cycle and price.
Totals Subtotal → balance due Subtotal, any discount as a percentage and an amount, the total, what has been paid, and what is still outstanding.
Footer note Free text Your terms, your bank details, your UPI ID — whatever you want on the bottom of every bill.
Auto-send On or off Send the invoice automatically the moment a member is enrolled, or keep it manual and send from the member's profile.

What Svich does not do with money

Said plainly and early, because finding it out on a demo call wastes your afternoon. Svich is the record of what you were paid — not the thing that takes the payment.

  • It does not collect money. There is no payment gateway and no Razorpay integration
  • No UPI auto-debit, no e-mandate, no card on file — a member pays you as they already do
  • No CGST/SGST computation or GST filing. Your GSTIN prints; the tax working is not done for you
  • No accounting ledger. It is a gym's revenue record, not a replacement for Tally

Free demo

Bring your price list. Nothing else.

Thirty minutes, screen-shared, with someone in India. Tell us how you actually sell — monthly, quarterly, PT packages, the annual plan people pay in three parts — and we will build it in the real app while you watch. No member data changes hands and there is nothing to send us first.

  • 30 minutes, no slide deck. We open the real app and work through your questions.
  • Built around how you work now. Tell us what you're using — a spreadsheet, a notebook, another system — and we'll show you what changes and what doesn't.
  • No obligation, no card. If it isn't the right fit, we'll tell you.

Prefer to just start? Create a free account — you can import your members before deciding.

What are you running?

We'll reply within one working day. No newsletter, and we don't pass your details on.

Getting started

From the register to a ledger, this week.

The billing side is the fastest part to move, because the data you need is the data you already keep.

Book a free demo
  1. 01

    Bring your members and plans across

    Import your Excel sheet. Svich reads it and offers to create the membership plans it finds in it, so you set up a price list by approving one rather than typing one.

  2. 02

    Set up the invoice once

    Logo, address, GSTIN, prefix and starting number. Pick a template. Decide whether invoices send themselves on enrolment.

  3. 03

    Record payments as they happen

    Cash at the counter, UPI on the phone, a transfer that landed yesterday. Thirty seconds at the desk, and the member's balance is right from then on.

  4. 04

    Switch on the overdue reminder

    Three days after an installment passes its date, the member gets a WhatsApp message. That is the step that turns a list of pending dues into collected money.

The whole product

Billing is one part of GymOS.

Members, attendance, WhatsApp renewal reminders, workout plans, biometric door access and a member portal are the rest. Billing works because the membership it bills for already lives in the same system.

See GymOS

Pricing

Priced per gym, not per invoice you send.

Prices are per gym or studio, not per staff member. Every plan includes the member portal, your public page and enquiry forms.

Starter

For a single location finding its feet.

$49 /month

or $490 billed yearly

Start free
  • Up to 250 active members
  • Core attendance tracking
  • Basic billing automation
  • Standard reporting suite
  • Email support

Growth

Most popular

For a gym or studio that has outgrown the register.

$149 /month

or $1,490 billed yearly

Start free
  • Unlimited members
  • Advanced automation rules
  • Priority billing workflows
  • Custom reporting dashboards
  • Priority support

Enterprise

For multi-location groups and franchises.

Custom

Talk to us about your locations

Contact us
  • Multi-location management
  • Dedicated success manager
  • Custom integrations
  • Advanced security controls
  • SLA-backed support

FAQ

Common questions.

Something not here? Write to support@svich.in — a person answers.

Does Svich collect payments, or just record them?

It records them. There is no payment gateway built in, no Razorpay integration and no UPI auto-debit or e-mandate — your member pays you the way they already do, at the counter or by transfer, and your desk records it against their membership in a few seconds. Everything downstream of that is automatic: the balance, the pending-dues list, the overdue reminder and the invoice. If collecting the money inside the software is a hard requirement for you, say so on the first call and we will tell you straight that this is not that product yet.

Are the invoices GST compliant?

Your GSTIN, business address and logo print on every invoice, and invoices are numbered with your own prefix and a running series in order. What Svich does not do is compute a CGST/SGST split or file anything — the tax identity is on the document, the tax working is not done for you. For most single-location gyms that is enough to hand to an accountant; if your filing needs the split itemised, it is not enough, and you should know that before you buy rather than after.

Can I split a membership into installments?

Yes. Any plan can be paid monthly, quarterly or yearly, and Svich generates the due dates using calendar-month arithmetic so nothing drifts — a schedule starting on the 31st lands on the 28th in February and back on the 31st in March. Set the day of the month you collect on and every installment falls on it. Each item tracks what is due, what has been paid against it, and whether it is still pending.

How do I see everyone who owes money?

It is a filter on the member list, alongside ending soon, lapsed, gone quiet and new this month. Anything past its due date shows as pending. You can work the list by hand, or switch on the overdue reminder and let it message them three days after the date passes.

What about discounts, freezes and refunds?

A discount is recorded as a percentage and an amount on the invoice, so the original price and what you actually charged are both visible rather than one overwriting the other. Freeze days and extensions are handled on the subscription, which moves the end date rather than editing history. The ledger stays a record of what happened, which is the point of having one.

Will the numbers match what my accountant adds up?

They should. Amounts are held in the currency's smallest unit rather than as decimals, so a ₹1,499 plan is 1,499 in the ledger, on the invoice and in the report, and nothing drifts by a paisa somewhere in the middle. Discounts are stored as both a percentage and an amount, so the list price and what you actually charged are both visible rather than one overwriting the other, and freezes and extensions move the subscription's end date instead of editing what was already recorded.

Can my receptionist record payments without seeing revenue?

Yes. Permissions are a matrix under Settings → Security & Access — one row per page, one column per role, including Receptionist and Accountant. Tick and untick, and it applies immediately with no save button and no waiting for that person to sign out. Search obeys the same rules, so nobody finds a figure they could not already open.

What does Svich cost?

Starter is $49/month for up to 250 active members, Growth is $149/month with unlimited members and the advanced automation rules, and Enterprise is priced per group. Yearly billing works out at ten months. That is what you pay us; what you charge your members is entirely separate and entirely yours. Bring your member count to the demo and we will tell you which plan you need rather than the bigger one.

Close the register.

Import your members, set the invoice up once, record what comes in at the desk. After that the pending list writes itself and the reminder chases it.

Book a free demo Or start free
Call +91 99082 93531 WhatsApp us — usually the fastest Book a demo — 30 minutes, screen-shared