Gym management software
Run the gym without running the admin.
GymOS holds members, memberships, payments, workouts and attendance in one app. It messages a member before their plan ends, and removes their door access if it lapses anyway.
- No card required
- Import your members by CSV
- Workouts included
Revenue this month
Active members
Expiring in 14 days
Outstanding
Built for how gyms already work. WhatsApp reminders, biometric door readers, cash and UPI at the desk, and one register for all of it.
Why gyms move
Three things that quietly cost a gym money.
-
“A member's plan ended three weeks ago and nobody called.”
GymOS lists everyone expiring in the next 14 days with the revenue attached, and messages them before the date rather than after it.
10 days before expiry when the default reminder goes out
-
“Someone whose membership ran out is still scanning in at the door.”
Whether a plan opens the doors is a setting on the plan. Once a membership lapses past its grace period, GymOS removes that member from every reader by itself.
Every reader access removed automatically on lapse
-
“The money is in a notebook, the members are in a spreadsheet, the workouts are on WhatsApp.”
One record per member. Their plan, every payment, every punch at the door, their assigned workouts, the messages you have sent and the notes your staff left.
7 tabs on a single member profile
Who it fits
Gym management software for the gym you actually run.
One location or a few, a weights floor or a box with a whiteboard. The modules change; the register does not.
-
The single-location gym
Memberships, dues, walk-ins and the door on one screen, with workout plans for the members who want one. This is GymOS as it ships.
-
CrossFit and functional fitness
Run the timetable and the floor together: class slots on a week grid, class packs alongside monthly memberships, and attendance counted either way.
-
Multi-trainer PT studios
Assign members to trainers, track sessions in a custom module built for how you sell them, and pay commissions out of the same ledger the payments landed in.
-
A gym floor with batches too
You don't need a second account for the yoga batch in the morning. Switch classes on and both run out of one register, one member list, one set of books.
Renewals
Reminders go out before a membership ends. Automatically.
Four automations ship already written. Connect WhatsApp or email, read the message it will send, flip the toggle. There is no separate save step. The At-risk card keeps score: the revenue tied to memberships ending in the next 30 days, and how much of it a reminder already covers.
- Before a membership ends — 10 days before expiry, email, 10:00pm, on by default
- When a payment is missed — 3 days after due, WhatsApp, 11:00am
- On a birthday, and again after someone lapses
- Live preview of exactly what the member receives
Revenue at risk · next 30 days
68% already covered by a reminder
- Before a membership ends 10 days before expiry · Email · 10:00pm
- When a payment is missed 3 days after due · WhatsApp · 11:00am
- On their birthday On the day · WhatsApp · 9:00am
- After someone lapses 14 days after · WhatsApp · 6:00pm
Core features
Everything the front desk touches, in one place.
Members, money, attendance, workouts and the door. One system, one record per member, nothing typed twice.
-
Every member, active or lapsed, in one list
Active members, lapsed members and leads together, with the filters you actually reach for: ending soon, owe money, lapsed, gone quiet, new this month, birthdays. A new member takes under 30 seconds to add.
-
Memberships, PT packages and dues
Monthly plans, personal-training packages and trial passes, with installments, freeze days, extensions and a ledger of every payment collected. Import your old data and GymOS offers to create the plans it finds in it.
-
Reminders that go out on their own
WhatsApp and email before a membership ends, when a payment is missed, on a birthday, after a lapse. The At-risk card shows the revenue tied to the next 30 days of expiries, and how much of it is already covered.
-
Attendance and biometric door access
Who is in the gym right now, every punch logged, busiest-hour insights, and an “active but absent” list of the paying members who stopped showing up. Door access is an add-on. Readers honour the plan, and lapsed members are removed from all of them automatically.
-
Workout plans your members can follow
Build a plan, assign it to a member, and they follow it in their own portal with the exercise videos attached. The exercise library ships with it, so a trainer never types the same progression twice.
-
A public page and a member portal
A page at /g/your-gym with your photos, plans and hours. Nothing is visible until you press Publish. Shareable enquiry forms for Instagram and WhatsApp. And a portal at /m where members check their own expiry date instead of asking the desk.
How it works
Live this afternoon, not this quarter.
Four steps, in the order they actually happen.
Start free- 01
Start on the gym door
Sign up at app.svich.in/gym and GymOS starts with the gym module set — workouts on, door access ready to add when you want it.
- 02
Bring your members in
Import a CSV of everyone you already have. GymOS reads it and offers to create the membership plans it finds in your data, so you never retype your own price list.
- 03
Switch the reminders on
Connect WhatsApp or email, preview the message, flip the toggle. The renewal reminder is on by default. It is the one that pays for the software.
- 04
Hand members the portal
Send the portal link, publish your public page, and stop being the only person who knows when a plan ends.
Pricing
Priced per gym, not per person at the desk.
Prices are per gym or studio, not per staff member. Every plan includes the member portal, your public page and inquiry forms.
Starter
For a single location finding its feet.
$49 /month
or $490 billed yearly
Start free- Up to 250 active members
- Core attendance tracking
- Basic billing automation
- Standard reporting suite
- Email support
Growth
Most popularFor a gym or studio that has outgrown the register.
$149 /month
or $1,490 billed yearly
Start free- Unlimited members
- Advanced automation rules
- Priority billing workflows
- Custom reporting dashboards
- Priority support
Enterprise
For multi-location groups and franchises.
Custom
Talk to us about your locations
Contact us- Multi-location management
- Dedicated success manager
- Custom integrations
- Advanced security controls
- SLA-backed support
What does gym management software like GymOS actually replace?
The register, the members spreadsheet, the reminder you meant to send and the separate app your door readers came with. GymOS holds members, membership plans, payments and installments, attendance, workouts, staff roles and the messages that go out — as one system, so a renewal, a payment and a door permission are three views of the same record rather than three places to update.
Will it work with our biometric door readers?
Yes, as an add-on to GymOS. You assign a device ID from a member's profile and push it to every reader, then they scan once at the reader to finish enrolling. Whether a plan opens the doors at all is a setting on the plan, and access is removed from every reader automatically once a membership lapses past its grace period.
Can we send renewal reminders on WhatsApp?
Yes. Connect WhatsApp or email under Marketing → Manage settings. Four automations ship already written: before a membership ends (10 days before expiry, on by default), when a payment is missed (3 days after due), on a birthday, and after someone lapses. Each has its own timing, channel and send time, with a live preview of exactly what the member receives.
Can I bring my existing members and plans across?
Yes. Import a CSV from Settings → Data & Reports → Imports. GymOS also scans what you imported and offers to create the membership plans it finds in it, so your price list comes across with the members rather than being retyped afterwards.
Is GymOS suitable for a small gym?
Starter covers up to 250 active members at $49/month, which is where most single-location gyms sit. Nothing is hidden behind a bigger tier that a small gym needs day to day — the member portal, your public page and enquiry forms are on every plan. You can start free and import your data before deciding.
Do members get their own app?
They get a mobile-first member portal at /m. They sign in with their phone or email — their first password is their own phone number, which they are asked to change — and see their plan, expiry date, payment schedule, full receipt history and any workout plan you have assigned, including the exercise videos.
Can I control what each staff member sees?
There is a permissions matrix under Settings → Security & Access: one row per page, one column per role (Manager, Trainer, Receptionist, Accountant). Tick or untick and it takes effect immediately, with no save button and no waiting for that person to sign out. Owner always has full access, and search obeys the same rules, so nobody finds a record they could not already open.
What does GymOS cost?
Starter is $49/month for up to 250 active members, Growth is $149/month with unlimited members and the advanced automation rules, and Enterprise is priced per group for multi-location management. Yearly billing works out at ten months. Prices are per gym, not per staff member.
Start with the renewals.
Create your account, import your members, switch on the renewal reminder. It takes an afternoon, and it is the part that pays for the software.