Gym management software

The gym floor, the front desk and the door — one system.

GymOS keeps members, memberships, payments, workouts and attendance in one app. It messages a member before their plan ends, and takes their door access away when it lapses anyway.

Start free See how it works
  • No card required
  • Import your members by CSV
  • Workouts included
Reminder sent Aarti M. — membership ends in 10 days

Built for the way gyms already work — WhatsApp reminders, biometric door readers, cash and UPI at the desk, and one register for all of it.

Why gyms move

A gym loses more money to expiry dates than to competitors.

  • “A member's plan ended three weeks ago and nobody called.”

    GymOS knows who expires in the next 14 days, shows you the revenue riding on it, and messages them before the date — not after.

    10 days before expiry when the default reminder goes out

  • “Someone whose membership ran out is still scanning in at the door.”

    Whether a plan opens the doors is a setting on the plan. Once a membership lapses past its grace period, GymOS removes that member from every reader by itself.

    Every reader access removed automatically on lapse

  • “The money is in a notebook, the members are in a spreadsheet, the workouts are on WhatsApp.”

    One record per member: their plan, every payment, every punch at the door, their assigned workouts, the messages you've sent and the notes your staff left.

    7 tabs on a single member profile

Who it fits

Gym management software for the gym you actually run.

One location or a few, a weights floor or a box with a whiteboard — the modules move, the register doesn't.

  • The single-location gym

    Memberships, dues, walk-ins and the door on one screen, with workout plans for the members who want one. This is GymOS as it ships.

    • Members
    • Billing
    • Door access

  • CrossFit and functional fitness

    Run the timetable and the floor together: class slots on a week grid, class packs alongside monthly memberships, and attendance counted either way.

    • Classes
    • Class packs
    • Attendance

  • Multi-trainer PT studios

    Assign members to trainers, track sessions in a custom module built for how you sell them, and pay commissions out of the same ledger the payments landed in.

    • Commissions
    • Custom modules
    • Roles

  • A gym floor with batches too

    You don't need a second account for the yoga batch in the morning. Switch classes on and both run out of one register, one member list, one set of books.

    • GymOS
    • Classes
    • One account

Renewals

Four automations ship already written.

Connect WhatsApp or email, read the message it will send, flip the toggle. There is no separate save step, and the At-risk card keeps score: the revenue tied to memberships ending in the next 30 days, and how much of it a reminder already covers.

  • Before a membership ends — 10 days before expiry, email, 10:00pm, on by default
  • When a payment is missed — 3 days after due, WhatsApp, 11:00am
  • On a birthday, and again after someone lapses
  • Live preview of exactly what the member receives

Core features

Everything the front desk touches, in one place.

Members, money, attendance, workouts and the door — one system, one record per member, nothing typed twice.

  • Every member, active or lapsed

    Active members, lapsed members and leads in one list, with the filters you actually reach for: ending soon, owe money, lapsed, gone quiet, new this month, birthdays. A new member takes under 30 seconds.

  • Memberships, PT packages and dues

    Monthly plans, personal-training packages and trial passes, with installments, freeze days, extensions and a ledger of every payment collected. Import your old data and GymOS offers to create the plans it finds in it.

  • Reminders that collect the renewal

    Automated WhatsApp and email before a membership ends, when a payment is missed, on a birthday, after a lapse. The At-risk card shows the revenue tied to the next 30 days of expiries — and how much of it is already covered.

  • Attendance and biometric door access

    Who is in the gym right now, every punch logged, busiest-hour insights, and “active but absent” — the paying members who stopped showing up. Door access is an add-on: readers honour the plan, and lapsed members are removed from all of them automatically.

  • Workout plans and an exercise library

    Build a plan, assign it to a member, and they follow it in their own portal with the exercise videos attached. The exercise library ships with it, so a trainer is not typing the same progression out twice.

  • Your public page and the member portal

    A page at /g/your-gym with your photos, plans and hours — nothing visible until you press Publish. Shareable enquiry forms for Instagram and WhatsApp. And a portal at /m where members check their own expiry date instead of asking the desk.

How it works

Live this afternoon, not this quarter.

Four steps, in the order they actually happen.

Start free
  1. 01

    Start on the gym door

    Sign up at app.svich.in/gym and GymOS starts with the gym module set — workouts on, door access ready to add when you want it.

  2. 02

    Bring your members in

    Import a CSV of everyone you already have. GymOS reads it and offers to create the membership plans it finds in your data, so you are not retyping your own price list.

  3. 03

    Switch the reminders on

    Connect WhatsApp or email, preview the message, flip the toggle. The renewal reminder is on by default — it is the one that pays for the software.

  4. 04

    Hand members the portal

    Send the portal link, publish your public page, and stop being the only person who knows when a plan ends.

The other product

Run classes rather than a gym floor?

StudioOS is the same application, built around the timetable: class schedules, class packs, bookings and the rules that stop one member holding every spot.

See StudioOS

Pricing

Priced per gym, not per person at the desk.

Prices are per gym or studio, not per staff member. Every plan includes the member portal, your public page and enquiry forms.

Starter

For a single location finding its feet.

$49 /month

or $490 billed yearly

Start free
  • Up to 250 active members
  • Core attendance tracking
  • Basic billing automation
  • Standard reporting suite
  • Email support

Growth

Most popular

For a gym or studio that has outgrown the register.

$149 /month

or $1,490 billed yearly

Start free
  • Unlimited members
  • Advanced automation rules
  • Priority billing workflows
  • Custom reporting dashboards
  • Priority support

Enterprise

For multi-location groups and franchises.

Custom

Talk to us about your locations

Contact us
  • Multi-location management
  • Dedicated success manager
  • Custom integrations
  • Advanced security controls
  • SLA-backed support

FAQ

GymOS, answered.

Something not here? Write to support@svich.in — a person answers.

What does gym management software like GymOS actually replace?

The register, the members spreadsheet, the reminder you meant to send and the separate app your door readers came with. GymOS holds members, membership plans, payments and installments, attendance, workouts, staff roles and the messages that go out — as one system, so a renewal, a payment and a door permission are three views of the same record rather than three places to update.

Will it work with our biometric door readers?

Yes, as an add-on to GymOS. You assign a device ID from a member's profile and push it to every reader, then they scan once at the reader to finish enrolling. Whether a plan opens the doors at all is a setting on the plan, and access is removed from every reader automatically once a membership lapses past its grace period.

Can we send renewal reminders on WhatsApp?

Yes. Connect WhatsApp or email under Marketing → Manage settings. Four automations ship already written: before a membership ends (10 days before expiry, on by default), when a payment is missed (3 days after due), on a birthday, and after someone lapses. Each has its own timing, channel and send time, with a live preview of exactly what the member receives.

Can I bring my existing members and plans across?

Yes. Import a CSV from Settings → Data & Reports → Imports. GymOS also scans what you imported and offers to create the membership plans it finds in it, so your price list comes across with the members rather than being retyped afterwards.

Is GymOS suitable for a small gym?

Starter covers up to 250 active members at $49/month, which is where most single-location gyms sit. Nothing is hidden behind a bigger tier that a small gym needs day to day — the member portal, your public page and enquiry forms are on every plan. You can start free and import your data before deciding.

Do members get their own app?

They get a mobile-first member portal at /m. They sign in with their phone or email — their first password is their own phone number, which they are asked to change — and see their plan, expiry date, payment schedule, full receipt history and any workout plan you have assigned, including the exercise videos.

Can I control what each staff member sees?

There is a permissions matrix under Settings → Security & Access: one row per page, one column per role (Manager, Trainer, Receptionist, Accountant). Tick or untick and it takes effect immediately, with no save button and no waiting for that person to sign out. Owner always has full access, and search obeys the same rules, so nobody finds a record they could not already open.

What does GymOS cost?

Starter is $49/month for up to 250 active members, Growth is $149/month with unlimited members and the advanced automation rules, and Enterprise is priced per group for multi-location management. Yearly billing works out at ten months. Prices are per gym, not per staff member.

Start with the renewals. The rest can wait.

Create your account, import your members, and turn on the one reminder that pays for the software. It takes an afternoon.

Start free with GymOS See pricing