Studio management software · AU
Fill more classes without more admin.
StudioOS runs the timetable, class packs, bookings and renewal reminders for your studio. Three ways to price a class. Booking rules that apply themselves. Payments and the register in the same app.
- No card required
- Import your members by CSV
- Class packs and bookings included
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This class Another class here
10 Morning Yoga classes for $160, used on whichever days suit them. Unused ones expire when the plan ends.
Built for class-led studios. A timetable that changes, packs that run down, drop-ins at the door, and WhatsApp as the way you already talk to members.
Why studios move
Three things that quietly cost a studio money.
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“One member books every slot for the month and half of them go empty.”
Open bookings are capped and book-ahead is limited, so a batch fills with people who intend to come. A no-show counts as used. The same rule for everyone, with no argument at the desk.
3 open bookings the default cap per member
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“Someone's ten-class pack ran out and they found out at the door.”
StudioOS knows what is left on every pack and when it tops back up. It messages the member before the pack runs down, not after they have been turned away.
10 days ahead when the default reminder goes out
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“The timetable is a WhatsApp message, and last week's version is still pinned.”
Pick the times on a week grid. Clashes show in grey before you can create one, and the timetable on your public page is the same one your staff book from.
One grid the schedule staff and members both see
Renewals
Reminders go out before a pack runs out. Automatically.
A studio loses people quietly. A pack empties, a term ends, somebody stops turning up and nobody has time to notice. Four automations ship already written. Connect WhatsApp or email, read what each one will send, flip the toggle. There is no separate save step. The At-risk card keeps score: the revenue tied to plans ending in the next 30 days, and how much a reminder already covers.
- Before a plan ends — 10 days before expiry, email, 10:00pm, on by default
- When a payment is missed — 3 days after due, WhatsApp, 11:00am
- On a birthday, and again after someone lapses
- Live preview of exactly what the member receives
Revenue at risk · next 30 days
68% already covered by a reminder
- Before a membership ends 10 days before expiry · Email · 10:00pm
- When a payment is missed 3 days after due · WhatsApp · 11:00am
- On their birthday On the day · WhatsApp · 9:00am
- After someone lapses 14 days after · WhatsApp · 6:00pm
Core features
Everything a fitness studio runs on.
The timetable, the money, the register and the messages that go out. One system, one record per member, nothing typed twice.
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Set up a class once. It repeats itself
Pick the times, set the capacity, repeat it weekly. Anything already in that room and hour shows in grey before you can create a clash, and the version on your public page is the same one your staff book from.
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Three ways to price a class
Sell everything-included, a set number of classes that tops back up each month, or pay-per-visit. Mix all three across one member list. Installments, freeze days and extensions work the same on every kind.
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Reminders that go out on their own
WhatsApp and email before a plan ends, when a payment is missed, on a birthday, after a lapse. The At-risk card shows the revenue tied to the next 30 days of expiries, and how much a reminder already covers.
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Booking rules that apply themselves
A 12-hour free-cancellation window, no-shows counted as used, a 30-day limit on booking ahead and a cap of three open bookings per member. Set once, applied to everybody, so the front desk never negotiates the rule.
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Every member and lead in one list
Members, lapsed members and enquiries together, with the filters a studio reaches for: ending soon, owe money, lapsed, gone quiet, new this month, birthdays. Every profile carries the plan, the payments, the bookings and the notes.
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A public timetable and a member portal
A page at /g/your-studio with your photos, plans and the class schedule. Nothing is visible until you press Publish. Shareable enquiry forms for Instagram. And a portal at /m where members see their plan, payment schedule and receipts without calling the desk.
How it works
Live this afternoon, not this quarter.
Four steps, in the order they actually happen.
Start free- 01
Start on the studio door
Sign up at app.svich.in/studio and StudioOS starts with the studio module set, with classes, packs and bookings at the centre of the app.
- 02
Draw the week
Put the classes on the grid, set the capacity, and decide how each one is sold. Clashes show before you make them, not after a member has booked into one.
- 03
Bring your members in
Import a CSV of everyone you already have. StudioOS reads it and offers to create the plans and packs it finds in your data.
- 04
Publish and hand over the portal
Publish the public page so the timetable has a link, send members the portal, and stop answering “how many classes do I have left?” at the desk.
Simple pricing, quoted in AUD
Start free, import your members by CSV, and talk to us about a plan priced in AUD (A$) for your location.
Whether you run a studio in Sydney, Melbourne or Brisbane, Svich works the way Australia studios do.
What does StudioOS give a studio out of the box?
A timetable built on a week grid, with capacity and clash detection. Three ways to sell every class on it. And the booking rules already set — a 12-hour free-cancellation window, no-shows counted as used, a 30-day book-ahead limit and a cap of three open bookings per member. Members, payments, attendance and the reminders that chase a renewal come with it, in the same app.
Can I sell class packs as well as monthly plans?
Yes, side by side. A class is sold as everything-included for the length of the plan, as a set number of classes that tops back up each month, or as pay-per-visit — and one member list can hold all three. Installments, freeze days and extensions behave the same across them.
What stops one member booking every spot in the timetable?
Two limits, both on by default: a member can hold three open bookings at a time, and cannot book more than 30 days ahead. A no-show counts as a used class, so a booked-and-empty spot costs the member the same as attending. Cancelling more than 12 hours before the class is free and puts the spot back.
Can I run yoga and dance out of one account?
Yes. They are classes on the same timetable, not separate products — different names, levels, capacities and prices, one register and one set of books. The same is true of pilates, zumba or martial arts batches.
Can I see who booked and who actually turned up?
Yes. Every class carries its own register: who booked, who attended and who did not. A no-show counts as a used class, so what a member has actually spent from their pack stays accurate without anyone reconciling it by hand. Attendance across the studio rolls up into busiest-hour insights and an “active but absent” list — the paying members who have quietly stopped coming.
What do members see for themselves?
A mobile-first portal at /m with their plan, expiry date, payment schedule and full receipt history — which takes the “when does mine end?” questions off the front desk. Bookings are taken by your staff rather than by the member, so the register stays something you control. Your public page at /g/your-studio carries the published timetable and an enquiry form, and shareable enquiry links bring new students in from Instagram or a WhatsApp broadcast.
Can I bring my existing members across?
Yes. Import a CSV from Settings → Data & Reports → Imports, and StudioOS offers to create the plans and packs it finds in what you imported rather than making you retype your price list.
What does StudioOS cost?
Starter is $49/month for up to 250 active members, Growth is $149/month with unlimited members and the advanced automation rules, and Enterprise is priced per group for multi-location studios. Yearly billing works out at ten months. Prices are per studio, not per teacher.
Can I be billed in AUD?
Book a demo and we'll set up a quote in AUD. Your members' plans, invoices and reporting all read in your local currency.
Start with your timetable.
Create your account, set the week, import your members and publish. It takes an afternoon. No card required.